Re-posting Date:    10/01/15

This position has been re-advertised. If you have already submitted an application, there is no need to reapply. Your application stays in our system for review.


Closing Date:        10/15/15


Location

Center Administration
2634 Capital Circle NE
Tallahassee, FL 32308


Shift:     Monday-Friday, 8:00 am - 5:00 pm.
 

Qualifications

• High School diploma or equivalent.
• Five (5) years of full-time clerical experience.
• Proficient in Word, Excel, PowerPoint, Publisher, and Visio

Requirements

• Undergo a criminal background check
• Department of Motor Vehicles check
• Employment reference check
• Drug screening
• Provide high school diploma or equivalent
• Current and valid driver's license with no more than six (6) points

Description

• Word processes/types, duplicates and distributes assigned reports, correspondence, memoranda, forms, records and other office documents for assigned staff.  Maintains production quality control of all produced documents by reviewing finished product for typewritten, spelling, punctuation, and grammatical errors.  Completes data input and generates reports as requested, including data input of Agency Client Satisfaction Survey questionnaire results and report generation.
•  Serves as receptionist, answering and screening calls for assigned staff.  Consults with supervisor regarding communications received and relays messages as necessary to assigned staff.
•  Provides back-up support for other Center Administration staff as needed or assigned.  Notifies supervisor or co-worker of completion of current work order requests to permit coordination of back-up support to other staff.  Notifies supervisor of any work order back-logs to facilitate prioritizing of requests and/or receipt of back-up support.  Coordinates lunch breaks and other temporary absences from work area with co-workers to facilitate appropriate front office and phone coverage.
•  Maintains files and records of office correspondence, documents, etc. in accordance with established filing systems and security guidelines.
• Assists staff with the operation of and trouble-shooting administration copy machine for paper jams and other operational issues; maintains machine supplies.
• Assumes responsibility for the Center Administration fax machine.  (Process receipt of all facsimile correspondence. Notify staff of receipt of a fax (via telephone) and/or place received correspondence in appropriate mail box.  Send or assist others with sending fax correspondence as requested. 
•  Initiate office machine repair/maintenance work orders as needed. 
• Provides support to the Chief Information Officer and other staff related to the Electronic Medical Records system (Avatar).
• Responsible for the ongoing creation/update of forms as required for use in the Avatar EMR system.   

Benefits

This position is eligible for medical and dental insurance at 78% paid by Apalachee, group life and long-term disability insurances at 100% paid by Apalachee, and profit sharing plan at 100% paid by Apalachee.  Additional benefits available at employee expense are cancer, accident, and short-term disability insurances.

How to Apply

Click on the Apply button (below) to submit a completed Apalachee Center Employment Application.

Resumes, CVs, or other supplemental materials are not accepted in place of a completed Employment Application, but may be submitted in addition to a completed online application.

Please notify the Human Resources Department in advance if you require special disability accommodations to participate in the employment process.



Apalachee Center, Inc participates in E-Verify. Federal law requires Apalachee Center, Inc to verify the identity and employment eligibility of all persons hired to work in the United States. Apalachee Center, Inc. does not tolerate violence or harassment in the workplace. Apalachee Center, Inc. is an at-will employer. An equal opportunity/affirmative action employer. Drug-free workplace. Apalachee serves Franklin, Gadsden, Jefferson, Leon, Liberty, Madison, Taylor and Wakulla counties.